Privacy Notice

Your privacy matters to us at Music Sleuths.

Last updated: March 2026

We're a small hobby project, so we keep things simple: we only collect the bare minimum data needed to run our fun armchair music hunts, and we never sell or share your information for marketing purposes.

This notice explains exactly what we collect, how we use it, how long we keep it, and your rights under UK GDPR. It's all about transparency and trust — because we want you to feel safe joining the mystery.

What data we collect

We only collect the following personal information when you enter a hunt:

Your full name. Your email address.

Any details or proof you provide in your answer.

We do not collect payment card details (all payments go through PayPal, who handle their own privacy policy).

We do not ask for date of birth, address, phone number, or any other unnecessary information.

How we use your data

We use your name and email address only for:

Sending you the hunt clues (via email).

Sending hunt pdates or winner announcements.

Managing entries and contacting winners

Responding to your questions or support messages

Your answers are used only to judge the competition and verify the winning entry

If you gave explicit consent via the opt-in checkbox on entry forms: sending you occasional emails about new hunts, launches, or alerts (you can unsubscribe anytime).

Legal basis

We process your data on the basis of:

Legitimate interests - to run a fair and transparent competition, contact winners, and manage the hunt properly.

Your consent - for optional marketing emails about future hunts (you can withdraw this consent at any time).

Who we share your data with

We do not sell, rent, or share your data with third parties for marketing purposes.

With PayPal (for prize payments only when necessary)

With Meta/Facebook (for group participation only if you join our private group — see Meta's privacy policy)

How long we keep your data

Basic hunt data (name, email, answers): kept until the hunt ends.

Marketing consent (email address only): kept until you unsubscribe (via the link in every email) or withdraw consent.

You can ask us to delete your email from marketing lists at any time.

Winner data (name + email + any payment-related info): kept fo up to 3 years after the hunt ends (for prize proof, transparency, country-specific legal requirements, defending potential claims under the Limitation Act 1980, etc).

After 8 years all personal data is deleted or fully anonymised.

Your rights

Under UK GDPR you have the right to:

Access your personal data

Correct inaccurate data

Request deletion of your data

Object to processing

Restrict processing

Withdraw consent (for marketing emails) at any time

To exercise any of these rights, simply unsubscribe or email us.

We will respond to rights requests within 30 days (usually much faster).

Security

We use reasonable technical and organisational measures to protect your data (e.g., secure email providers, no unnecessary storage).

However, no system is 100% secure — we cannot guarantee absolute security.

Changes to this notice

We may update this privacy notice from time to time.

The latest version will always be on this page.

Significant changes will be highlighted.

Contact

If you have any questions about this privacy notice or how we handle your data email us: Here

Or message us via the Music Sleuths Facebook page.

We're real people running a fun hobby project and happy to help!

Ready to Start Sleuthing Music?

Are you ready to put your music knowledge to the test?

Our cozy armchair music hunts are designed for pure fun from home — with cash prizes for the sharpest minds who crack our cryptic clues about artists, songs, albums, collaborations, iconic moments, or juicy details.

See full details in our Rules page

Join fellow sleuths for hints, discussions, and community chat, in our Facebook group

Not quite ready to dive in?

Takes under a minute

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